The Library’s administrative archives consist of all business documents, irrespective of date, place of storage, form, and medium, produced or received by the institution and its staff in the course of their duties.
These “internal” library archives should be distinguished from other heritage collections sometimes known as “archives”, which include, for example, the following:
For a long time, the Library’s administrative archives were managed by each of the departments that produced them, with some collections split across more than one site and using disparate research instruments.
The BnF archives et manuscrits catalog will gradually centralize the description of all existing resources in accordance with the classification system used for business files put together by the Library on a day-to-day basis:
|01.||general administration||Covers administration of the institution in a broad sense, excluding specific issues of personnel, financial management, and key functions with which the institution is tasked.|
|02.||political and strategic issues||Covers the strategic direction adopted by the institution and the handling of matters of general interest.|
|03.||human resources management||Covers management of the institution’s employees.|
|04.||budget and accounting management||Covers management of the institution’s budget and finances.|
|05.||organization and management of technical resources||Covers the Library’s physical logistics.|
|06.||information systems||Covers the institution’s applications and the operation of its information systems, from the perspective of both those responsible for those applications and systems and their users.|
|07.||legal deposit||Covers the institution’s responsibilities under the legal deposit scheme.|
|08.||other national responsibilities|
|09.||additions||Covers the management of additions to the Library’s collections. Does not cover software applications, which are categorized in “management of additions” under “information systems”.|
|10.||collection handling||Covers the intellectual and physical handling of the Library’s collections once they have been added to the Library but before they are made available to the public.|
|11.||preservation||Covers preservation policy and techniques, scientific research carried out with other bodies, and work carried out on items held by either the Library or other bodies.|
|12.||services to the public||Covers all services provided to the Library’s audiences, either on site or remotely. Does not cover exhibitions, publications, etc., which are categorized under “promotion of collections”.|
|13.||research||Covers scientific research carried out by the Library or researchers hosted by it.|
|14.||promotion||Covers promotion of the Library’s collections.|
|15.||communication||Covers the Library’s internal and external communications.|
|16.||external relations in France||Covers the Library’s relations with all other bodies in France.|
|17.||international relations||Covers the Library’s relations with all other foreign and international bodies.|
|18.||history of the Library||Covers work carried out by the Library on its history.|
There are also two “historical” sections within BnF archives et manuscrits:
|19.||bodies that have merged with the National Library or BnF||Contains in particular the EPBF’s archive holdings.|
|20.||librarians’ private collections||Curators’ personal study papers and private collections documenting the life of Library officers.|
The Library’s activity reports (from 1875) are available online within Gallica, more recent reports are available via the BnF website.
Archives held and released by the Documentary Production and Archives Management Team (mission pour la Gestion de la production documentaire et des archives) at the François Mitterrand Library (Site François-Mitterrand):
Not everything has yet been described within the existing provisional inventory. For all additional information, write to firstname.lastname@example.org.
Répertoire partiel et temporaire des archives administratives de la BnF [fichier .pdf – 9256 Ko – 25/04/13 – 1779 p.]
Archives held and released by the Manuscripts Department at the Richelieu Library (Site Richelieu):
Inventories drawn up by Paul Bondois (1933) and Marie-Pierre Laffitte (from 1983 onwards) are included within the BnF archives et manuscrits catalog.
Some sub-collections have been transferred to the National Archives (Archives nationales):
These sub-collections may be consulted in the National Archives reading rooms, partly in Paris and partly at Fontainebleau.
Files and documents held at the François Mitterrand Library can be accessed in room T of the lower-level reading rooms. Readers must be accredited and have a library card for the Research library.
Access requests must be submitted by e-mail (to email@example.com), and must be received at least 24 hours prior to the date on which a reader wishes to consult the documents in question.
Readers must be accredited and have a library card for the Research library.
The automatic release of administrative archives is a founding principle of the Heritage Code. However, certain information is protected by special non-release periods. In particular, this includes information on individuals’ private lives (personnel files, etc.).
The Documentary Production and Archives Management Team reviews each document release request in light of applicable regulations. However, references within the BnF archives et manuscrits catalog as to whether or not documents are available for release have not been updated since the publication of Act no. 2008-696 of 15 July 2008 on archives. These references should therefore be ignored.
Requests may be submitted to consult documents before their non-release period has expired – reasoned requests for legal exemption must be sent to the Documentary Production and Archives Management Team (at firstname.lastname@example.org). Once a request has been processed by BnF, the Interministerial Department of the French National Archives makes a decision on behalf of the Minister for Culture and Communication (ministre de la Culture et de la communication). Applicants will always receive a response from the authorities, whether favorable or not. The Interministerial Department of the French National Archives maintains a record of special dispensations in order to ensure that equivalent requests receive the same response. Where access to a file is denied, readers may appeal the decision to the Committee for Access to Administrative Documents (commission d'accès aux documents administratifs/CADA).
The photocopying of archives in the reading rooms is not permitted. All reproduction requests should be directed to the BnF Reprographic Department.
Thursday, March 27, 2014
ContactDocumentary Production and Archives Management Team